Effective Date: 16 December 2025
Website: https://kilmarnocksubaqua.com
At Kilmarnock Sub Aqua Club (KSAC), we respect your privacy and are committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable laws. This Privacy Policy explains how we collect, use, and safeguard your information.
1. Who We Are
We are Kilmarnock Sub Aqua Club, a scuba diving community based in Kilmarnock. Our official website is:
https://kilmarnocksubaqua.com
2. Information We Collect
We collect:
- Personal Data: Name, email address, and any details you provide when registering or leaving comments.
- Technical Data: IP address, browser type, and device information for security and analytics purposes.
- Media Uploads: Avoid uploading images with embedded location data (EXIF GPS), as visitors can extract this information.
3. Legal Basis for Processing (GDPR)
Under GDPR, we process your personal data based on:
- Consent: When you voluntarily provide information (e.g., comments, registration).
- Legitimate Interest: To maintain site security and improve user experience.
- Legal Obligation: When required to comply with applicable laws.
You can withdraw your consent at any time by contacting us.
4. Comments and User Interaction
When you leave a comment:
- We collect the data shown in the comment form, your IP address, and browser user agent to prevent spam.
- An anonymized hash of your email may be sent to the Gravatar service to display your profile image. Gravatar Privacy Policy.
5. Cookies and Tracking Technologies
Our site uses cookies to enhance your experience:
- Comment Cookies: Save your name, email, and website for convenience (lasts 1 year).
- Login Cookies: Store login details and display preferences (lasts 2 days to 1 year).
- Session Cookies: Temporary cookies to check browser compatibility.
You can manage or disable cookies in your browser settings.
6. Embedded Content from Third-Party Websites
Articles may include embedded content (videos, images, etc.). These third-party sites may collect data, use cookies, and track your interaction. Please review their privacy policies for details.
7. How We Use Your Data
We use your information to:
- Improve website functionality and user experience.
- Respond to inquiries and manage memberships.
- Prevent spam and maintain security.
8. Who We Share Your Data With
We do not sell or share your personal data with third parties, except:
- Spam Detection Services: Visitor comments may be checked automatically.
- Password Reset Requests: Your IP address may be included in reset emails.
9. Data Retention
- Comments and metadata are stored indefinitely for moderation purposes.
- Registered users can view, edit, or delete their personal information anytime (except usernames).
10. Your GDPR Rights
Under GDPR, you have the right to:
- Access: Request a copy of the personal data we hold about you.
- Rectification: Correct inaccurate or incomplete data.
- Erasure: Request deletion of your data (“right to be forgotten”), except where legally required to retain it.
- Restriction: Limit how we process your data.
- Data Portability: Receive your data in a structured, machine-readable format.
- Object: Stop certain types of processing, such as marketing.
To exercise these rights, contact us here: Contact Us . We will respond within 30 days as required by GDPR.
11. Data Security
We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, or disclosure.
12. International Data Transfers
If your data is transferred outside the UK/EU, we ensure adequate safeguards are in place, such as Standard Contractual Clauses.
13. Where Your Data Is Sent
Visitor comments may be processed through automated spam detection services.
14. Updates to This Policy
We may update this Privacy Policy from time to time. Please check this page regularly for changes.
Contact Us
For questions about this Privacy Policy or your data rights, use our Contact Us form.